RSCCC Human Resources (HR) provides an accurate, consistent means of establishing and maintaining personnel records. These records relate to basic demographics, employment requirements, assigned responsibilities, insurance coverage, permit and certification status, contract details, educational history, etc. The HR application operates by establishing codes in table maintenance, which serve to make data entry faster and more accurate. These codes are then available in drop-down lists and are used in data maintenance as individual personnel records are created and maintained. The application serves to store and retrieve a wide range of personnel data.
The HR application produces paychecks, which are based on accurate gross salaries, deductions, and resultant net pay amounts for each employee. The HR application also allows you to produce regular paychecks during a standard pay run, void checks, and issue individual checks. The application has provisions for producing supplemental pay runs and adjusting budget codes and leave for previous payrolls. It provides all mandated reports and expenses payroll costs to the RSCCC Finance general ledger.
The advantages of RSCCC Human Resources include allowing the user to input data in a logical, consistent fashion, and then producing accurate paychecks automatically. First, all district options are set, and table maintenance is conducted. These procedures establish criteria that are the same for all employees or for all employees of a given description. Individual employee data is then entered to provide additional information needed to ensure that each paycheck is accurate.
In producing paychecks for each employee, the application takes into account gross pay, deductions, leave taken, Teacher Retirement System contributions, workers' compensation amounts, federal income tax, unemployment tax, and a wide range of other factors that determine the net pay amount. All federal and state reporting is provided such as TRS, TWC Quarterly reports, and W-2 reporting. As with all RSCCC applications, the HR application is PEIMS compliant.
The HR application offers many extras such as leave sequencing, leave accounting for the teacher and substitute, automatic generation of payroll liability checks, direct deposit processing, EFT file transmissions, interfacing from third-party time-keeping systems, numerous inquiry screens, paycheck simulation, mass updates, payroll accruals, payroll check reconciliation, and the ability to create and work in a next year payroll area without affecting the current year payrolls. The application also provides a Positive Pay Export feature which can be used in conjunction with your bank to inhibit unauthorized checks from affecting your checking accounts.
Another advantage of RSCCC Human Resources is that the screens within the application follow point-and-click Windows standards and make it easy for the user to enter the correct data. In addition, PEIMS edits are inherent within the product to catch errors in data entry. Required calculations are performed automatically as data is entered. The data is then readily available for maintenance and inquiry.
Human Resources Features
Ability to apply different leave dock rates for different durations
Ability to handle different pay concepts within frequency: annual, mid-point, hourly, daily
Adjustment of leave previously reported
Automatic assignment of employee ID
Automatic computation of pay rate, daily rate, absence rate, accrual rate, and overtime rate
Automatic generation of grant codes in distribution records based on fund table
Calculation of non-TRS payments for business expense
Capability of handling multiple jobs and pay rates
Creating and archiving of multiple Calendar YTD, School YTD, and W-2 records
Direct deposit into multiple banks and accounts
Positive Pay Exports
Employee payroll simulation capability
Inquiry of all types of transmittal transactions and totals
Inquiry of employees' annual TRS deposits and grant data, Calendar YTD data, School YTD data, and W-2 information
Installing/Updating of tables from external sources
Mass addition and deletion of deduction and leave codes from employees' records
Mass change of account codes
Mass deletion of permit, responsibility, and employee data
Mass generation of hourly transmittals for hourly employees
Online inquiry of employee check stub information
Option to collapse benefit accounts during interface to Finance
Quick setup screen for substitutes and hourly staff
Real-time computation of leave balances including unprocessed transmittals
Refunding of system-generated deductions for FICA, TRS, withholding, etc.
