iTCCS Payroll is designed to ease district payroll tasks associated with paying employees, producing mandated reports, and expensing all payroll associated costs. The Payroll application produces paychecks, which are based on accurate gross salaries, deductions, and resultant net pay amounts for each employee.It also allows you to produce regular paychecks during a standard pay run, void checks, and issue individual checks.The application has provisions for producing supplemental pay runs and adjusting budget codes and leave for previous payrolls. It provides all mandated reports and expenses payroll costs to the iTCCS Finance general ledger.
The advantages of iTCCS Payroll include allowing the user to input data in a logical, consistent fashion, and then producing accurate paychecks automatically.First, all district options are set, and table maintenance is conducted.These procedures establish criteria that are the same for all employees or for all employees of a given description.Individual employee data is then entered to provide additional information needed to ensure that each paycheck is accurate.
In producing paychecks for each employee, the application takes into account gross pay, deductions, leave taken, Teacher Retirement System contributions, workers' compensation amounts, federal income tax, unemployment tax, and a wide range of other factors that determine the net pay amount.All federal and state reporting is provided such as TRS, TWC Quarterly reports, and W-2 reporting.As with all iTCCS applications, the Payroll application is PEIMS compliant.
The Payroll application offers many extras such as leave sequencing, leave accounting for the teacher and substitute, automatic generation of payroll liability checks, savings bond processing, direct deposit processing, EFT file transmissions, interfacing from third-party time-keeping systems, numerous inquiry screens, paycheck simulation, mass updates, payroll accruals, payroll check reconciliation, and the ability to create and work in a next year payroll area without affecting the current year payrolls.
Payroll Features
Ability to handle multiple payroll frequencies (monthly, semi-monthly, bi-weekly)
Ability to handle non-TRS payments
Ability to mass generate hours and overtime hours information for groups of employees
Ability to run multiple adjustments on paychecks
Ability to track substitute time, link substitute to teacher, and pay different substitute rates based on education/certification of the substitute
Accrual of salaries and benefits
Assignment of multiple job codes and pay rates to employee
August payroll accruals
Automatic calculation of pay rate, daily rate, absence rate, accrual rate, and overtime rate
Automatic extract of online and batch uploaded data from Personnel/Payroll applications to TRS TRAQS
Automatic interface of payroll expenditures to general ledger
Cafeteria 125 sheltered deductions
Deferred 457 and annuity processing
Direct deposit and EFT capability
Historical calendar and school year-to-date data
Leave processing
Online inquiry of check stub, W-2, and previous pay data
Mass salary calculations and projections with interface to Budget
Mass update functions for payroll deductions, employer contribution, deductions, leave earned and used, and employee data
Mixture of salary concepts based on job: annual, daily/hourly, midpoint
Supplemental payroll capability (only transmittals and not regular pay)
W-2 processing
Workday calendar function for calculating number of days employed
